What is required to clear a record once it has been documented?

To clear a record that has been documented, a written need for clearance from the originating agency is required. This is because the originating agency is the one that created the initial record and has the authority to determine whether that record can be cleared. The process of clearing a record often necessitates official documentation to ensure that the request is legitimate and that it follows the proper legal and procedural protocols. This written request is essential for maintaining the integrity of law enforcement records and ensuring that all actions taken are officially sanctioned.

While other choices may suggest avenues of communication or requests regarding record clearing, they do not hold the same weight or authority as a formal written request from the agency that originally documented the record. A verbal agreement, a formal report from a different agency, or a direct request from the public is not sufficient to authorize the clearing of a record. These methods do not provide the necessary official documentation or chain of custody needed for the modification of legal records.